| 1 | | Organisation and Function | |
| 1.1 | | Particulars of its organisation, functions and duties[Section 4(1) b(i)] | |
| | 1.1.1 | Name and address of the Organization | President's Secretariat, Rashtrapati Bhavan, New Delhi-110004 |
| | 1.1.2 | Head of the Organization | Secretary to the President (Email-secy[DOT]president[AT]rb[DOT]nic[DOT]in) |
| | 1.1.3 | Vision, Mission and Key Objectives | "About us " on the website of President’s Secretariat. |
| | 1.1.4 | Function and duties | Work Distribution in the President's Secretariat |
| | 1.1.5 | Organization Chart | Organization Chart |
| | 1.1.6 | Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt | "About us " on the website of President’s Secretariat. List of Secretaries |
| 1.2 | | Powers and duties of its officers and employees[Section 4(1) b(ii)] | |
| | 1.2.1 | Powers and duties of officers (administrative, financial and judicial) | Work Distribution in the President's Secretariat O & M Book Part 1 O & M Book Part 2 |
| | 1.2.2 | Power and duties of other employees |
| | 1.2.3 | Rules/ orders under which powers and duty are derived and |
| | 1.2.4 | Exercised |
| | 1.2.5 | Work Allocation |
| 1.3 | | Procedure followed in decision making process[Section 4(1) b(iii)] | |
| | 1.3.1 | Process of decision making Identify key decision making points | As per the Government of India laid down procedure. |
| | 1.3.2 | Final decision making authority | Organization Chart |
| | 1.3.3 | Related provisions, acts, rules etc. | As per the Government of India laid down procedure. |
| | 1.3.4 | Time limit for taking a decisions, if any | There is no time limit prescribed for disposal of matters, however, strict time lines are adhered and action is taken as early as possible. |
| | 1.3.5 | Channel of supervision and accountability | Organization Chart |
| 1.4 | | Norms for discharge of functions[Section 4(1) b(iv)] | |
| | 1.4.1 | Nature of functions/ services offered | "About us " on the website of President’s Secretariat. |
| | 1.4.2 | Norms/ standards for functions/ service delivery | As per the Government of India laid down procedure. |
| | 1.4.3 | Process by which these services can be accessed | Services are available for access on the following websites:- https://presidentofindia.gov.in https://rashtrapatibhavan.gov.in/ https://helpline.rb.nic.in/ https://rtionline.gov.in/ And communications/ petitions from all may be delivered by hand/ post at Central Registry Section (CR Section) President’s Secretariat, Rashtrapati Bhavan, New Delhi-110004 [Entry through Gate No.38 on Church Road]; and by Email also. [Email addresses of the Officers of President’s Secretariat are given in the Telephone Directory on the website https://rashtrapatibhavan.gov.in/ https://rashtrapatibhavan.gov.in/telephone-directory |
| | 1.4.4 | Time-limit for achieving the targets | There is no citizen charter available in President’s Secretariat as also, there is no time limit prescribed, however, the targets are achieved within strict time-lines. |
| | 1.4.5 | Process of redress of grievances | The grievances can be sent by email/ post or can be delivered to the appropriate authority as per Organisation Chart available on the website, for redressal. |
| 1.5 | | Rules, regulations, instructions manual and records for discharging functions[Section 4(1) b(v)] | |
| | 1.5.1 | Title and nature of the record/ manual/ instruction | President’s Secretariat (Recruitment and Conditions of Services) Rules, 2017 Recruitment Rules for various category in Household and Garden (Work-charged) Establishments of the President’s Secretariat, Rashtrapati Bhavan, New Delhi. Recruitment Rules for Garden (Work-charged) Establishment of President’s Gardens (New Delhi, Bolarum & Mashobra). [The above rules are available on the website of President’s Secretariat] This Secretariat follows general rules/ regulations as prescribed by the Government of India from time to time. For Transfer Policy and transfer orders, please refer to point No.1.13.1 below. |
| | 1.5.2 | List of Rules, regulations, instructions manuals and records |
| | 1.5.3 | Acts/ Rules manuals etc |
| | 1.5.4 | Transfer policy and transfer orders |
| 1.6 | | Categories of documents held by the authority under its control[Section 4(1) b(vi)] | |
| | 1.6.1 | Categories of documents | Categories of documents are as per the Record Retention Schedule of President’s Secretariat as given in O&M Part-I and O&M Part-II for each Section. |
| | 1.6.2 | Custodian of documents/ categories | The Under Secretary (Records) is the custodian of records kept in Record Room of President’s Secretariat, however, individual Branch Officers as per Organisation Chart are the custodian of records held under their control. |
| 1.7 | | Boards, Councils, Committees and other Bodies constituted as part of the Public Authority[Section 4(1) b(viii)] | |
| | 1.7.1 | Name of Boards, Council, Committee etc | Complaints Committee on Sexual Harassment https://rashtrapatibhavan.gov.in/internal-complaint-committee |
| | 1.7.2 | Composition | |
| | 1.7.3 | Dates from which constituted | Members:- US(GA), SO(Estt.) & SO(EBA) |
| | 1.7.4 | Term/ Tenure | 3 Years |
| | 1.7.5 | Powers and function | |
| | 1.7.6 | Whether their meetings are open to the public? | No |
| | 1.7.7 | Whether the minutes of the meetings are open to the public? | No |
| | 1.7.8 | Place where the minutes if open to the public are available? | Not Applicable |
| 1.8 | | Directory of officers and employees[Section 4(1) b(ix)] | |
| | 1.8.1 | Name and designation | Telephone directory available on the website of President's Secretariat.
Telephone Directory |
| | 1.8.2 | Telephone. fax and email ID |
| 1.9 | | Monthly Remuneration received by officers and employees including system of compensation[Section 4(1) b(x)] | |
| | 1.9.1 | List of employees with Gross monthly remuneration | Monthly Remuneration received by Officers and Staff |
| | 1.9.2 | System of compensation as provided in its regulations | |
| 1.10 | | Name, designation and other particulars of public information officers[Section 4(1) b(xvi)] | |
| | 1.10.1 | Name and designation of the Public Information Officer (PIO), Assistant Public Information Officer (APIO) & Appellate Authority | Appellate Officer Smt. Vidisha Maitra, Officer on Special Duty
Telephone : 011 – 23792199
Email : faa@rb.nic.in Central Public Information Officer Smt. Rubina Chauhan, Deputy Secretary
Telephone : 011 – 23015321
Email :rubina.chauhan@rb.nic.in Central Assistant Public Information Officer Smt Priyamvada Retheesh, Under Secretary (CA-III, CR & RTI)
Telephone : 011 – 23015321
Email:us-rticr@rb.nic.in Address for all above President’s Secretariat,
Rashtrapati Bhavan,
New Delhi-110004. |
| | 1.10.2 | Address, telephone numbers and email ID of each designated official |
| 1.11 | | No. of employees against whom Disciplinary action has been proposed/ taken(Section 4(2)) | |
| | 1.11.1 | No. of employees against whom Disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings | Establishment Section: - 05 cases from 01.04.2021 to 06.12.2022. |
| | 1.11.2 | (ii) Finalised for Minor penalty or major penalty proceedings | Establishment Section: - 12 Major and 01 Minor penalties. |
| 1.12 | | Programmes to advance understanding of RTI(Section 26) | |
| | 1.12.1 | Educational Programmes | Periodic conferences/ Seminars to sensitize, familiarize and educate the officials of President’s Secretariat about the relevant provisions of the Right to Information Act, 2005 for effective discharge of their duties and responsibilities, are conducted through Administration Section of President’s Secretariat in liaison with Institute of Secretariat Training & Management (ISTM), etc. |
| | 1.12.2 | Efforts to encourage public authority to participate in these programmes |
| | 1.12.3 | Training of CPIO/APIO |
| | 1.12.4 | Update & publish guidelines on RTI by the Public Authorities concerned |
| 1.13 | | Transfer policy and transfer orders[F No. 1/6/2011-IR dt. 15.4.2013] | |
| | 1.13.1 | Transfer Policy and Transfer Orders[F No. 1/6/2011-IR dt. 15.4.2013] | There is no particular transfer policy. However, transfers of Officers/ staff are executed from one section to another section in President’s Secretariat. |
| 2 | | Budget and Programme | |
| 2.1 | | Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.[Section 4(1) b(xi)] | |
| | 2.1.1 | Total Budget for the public authority | Expenses in respect of President’s Secretariat come under major head “2012”. The Details of which are available on www.indiabudget.gov.in under demand No.80. |
| | 2.1.2 | Budget for each agency and plan & programmes |
| | 2.1.3 | Proposed expenditures |
| | 2.1.4 | Revised budget for each agency, if any |
| | 2.1.5 | Report on disbursements made and place where the related reports are available |
| 2.2 | | Foreign and domestic tours(F No. 1/8/2012-IR dt. 11.9.2012) | |
| | 2.2.1 | Budget | In case of domestic tour, the expenditure on the Air travel of the President is borne by the Ministry of Defence and the rest of the expenditure is borne by the respective State/UT Government whereas in case of Foreign tour, the expenditure on the Air travel of the President is borne by the Ministry of Defence and rest of the expenditure is borne by Ministry of External Affairs. |
| | 2.2.2 | Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.- (a) Places Visited, (b) The period of Visit, (c) The number of members in the official delegation, (d) Expenditure on the visit | For (a) to (c), the details regarding foreign and domestic tours in respect of President of India are available on the President's Secretariat Website (https://rashtrapatibhavan.gov.in) As regards (d), please refer Point 2.2.1 |
| | 2.2.3 | Information related to procurements- (a) Notice/tender enquires, and corrigenda if any thereon, (b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured, (c) The workd contracts concluded-in any such combination of the above-and, (d) The rate/ rates and the total amount at which such procurement or works contract is to be executed | |
| 2.3 | | Manner of execution of subsidy programme[Section 4(i)b(xii)] | |
| 2.4 | | Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013] | |
| | 2.4.1 | Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/ other institutions | The Discretionary Grant of The President for each financial year is Rs.2,00,00,000/- (Rupees Two crore Only). |
| | 2.4.2 | Annual accounts of all legal entities who are provided grants by public authorities | |
| 2.5 | | Particulars of recipients of concessions, permits of authorizations granted by the public authority[Section 4(1) (b) (xiii)] | Not Applicable |
| 2.6 | | CAG & PAC paras [F. No. 1/6/2011-IR dt. 15.04.2013] | |
| | 2.6.1 | CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament | No CAG and PAC paras pending |
| 3 | | Publicity Band Public Interface | Not Applicable |
| | 3.3.1 | Use of the most effective means of communication – Internet (website) | Services are available for access on the following websites:- https://presidentofindia.gov.in https://rashtrapatibhavan.gov.in/ https://helpline.rb.nic.in/ https://rtionline.gov.in/ |
| | 3.4.1 | Information manual/handbook available in Electronic format | Information available on the website of President’s Secretariat https://rashtrapatibhavan.gov.in/ |
| | 3.4.2 | Information manual/ handbook available in Printed format |
| | 3.5.1 | List of materials available Free of cost |
| | 3.5.2 | List of materials available at a reasonable cost of the medium |
| 4 | | E-Governance | |
| 4.1 | | Language in which Information Manual/Handbook Available [F. No. 1/6/2011-IR dt. 15.04.2013] | |
| | 4.1.1 | English | The website of the President of India and the President’s Secretariat is available in Hindi and English languages. |
| | 4.1.2 | Vernacular/ Local Language |
| 4.2 | | When was the information Manual/Handbook last updated? [F. No. 1/6/2011-IR dt. 15.04.2013] | |
| | 4.2.1 | Last date of Annual updation | O&M Manual was updated in 1994. |
| 4.3 | | Information available in electronic form[Section 4(1)b(xiv)] | |
| | 4.3.1 | Details of information available in electronic form | Services are available for access on the following websites:- https://presidentofindia.gov.in https://rashtrapatibhavan.gov.in/ https://helpline.rb.nic.in/ https://rtionline.gov.in/ |
| | 4.3.2 | Name/ title of the document/ record/ other information |
| | 4.3.3 | Location where available |
| 4.4 | | Particulars of facilities available to citizen for obtaining information[Section 4(1)b(xv)] | |
| | 4.4.1 | Name & location of the faculty | The citizens of India may take information under the Right to Information Act, 2005 as under:- (i) The online RTI applications may be filed on the website :- https://rtionline.gov.in (ii) The offline RTI applications may be addressed to the CPIO, President’s Secretariat, Rashtrapati Bhavan, New Delhi-110004. Such applications may be sent by post or may be submitted by Hand at the Central Registry Section (CR Section), President’s Secretariat, Rashtrapati Bhavan, New Delhi-110004. (Entry through Gate No.38 on Church Road). |
| | 4.4.2 | Details of information made available | The details of information made available is displayed on the following website: https://rashtrapatibhavan.gov.in/ |
| | 4.4.3 | Working hours of the faculty | The normal working hours are from 9.00 a.m. to 5.30 p.m. from Monday to Friday. The closed holidays are:- Saturday, Sunday and Gazetted Holidays. However, Central Registry (CR Section) of President’s Secretariat works round the clock on all days throughout the year. |
| | 4.4.4 | Contact person & contact details (phone, fax, email) | Appellate Officer Smt. Vidisha Maitra, Officer on Special Duty
Telephone : 011 – 23792199
Email : faa@rb.nic.in Central Public Information Officer (CPIO) Smt. Rubina Chauhan, Deputy Secretary
Telephone : 011 – 23015321
Email : rubina.chauhan@rb.nic.in Central Assistant Public Information Officer Smt Priyamvada Retheesh, Under Secretary (CA-III, CR & RTI)
Telephone : 011 – 23015321
Email: us-rticr@rb.nic.in Address for all above President’s Secretariat,
Rashtrapati Bhavan,
New Delhi-110004. |
| 4.5 | | Such other information as may be prescribed under Section 4(i) (b)(xvii) | |
| | 4.5.1 | Grievance redressal mechanism | The President’s Secretariat receives grievances from the public which are forwarded to the concerned Ministries/ Departments of Central Government or to the concerned State Government as per the contents of the grievances. Such written grievances of public can be sent to President’s Secretariat by post or by email on Email id: us.petitions@rb.nic.in or it can also be delivered at the Central Registry Section (CR Section), President’s Secretariat, Rashtrapati Bhavan, New Delhi-110004 (Entry through Gate No.38 on Church Road). Petitions are acknowledged by President’s Secretariat and information is also given in the acknowledgement as to which Ministry/Department of the Central Government or to which State Government, the petition has been forwarded. Petitioners can also see the status of action taken on the petition at the website http://helpline.rb.nic.in and also on their email if given in the petition. Petitioners can also enquire about the status of their petitions from Public-I Section of President’s Secretariat on Telephone No. 011-23015321 Extn.4453 for Central Government related grievances; and from Public-II Section of President’s Secretariat on Telephone No. 011-23015321 Extn.4418 for State Government related grievances. |
| | 4.5.2 | Details of applications received under RTI and information provided | The data on RTI applications and their disposal (01.04.2020 to 30.11.2022) is attached. Details of RTI applications (01.4.2020 – 31.3.2021) |
| | 4.5.3 | List of completed schemes/ Projects/ Programmes | Not Applicable |
| | 4.5.4 | List of schemes/ Projects/ Programme underway | Not Applicable |
| | 4.5.5 | Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract | Tender Notices | The President's Secretariat, Rashtrapati Bhavan, Government of India (rashtrapatibhavan.gov.in) |
| | 4.5.6 | Annual Report | Not Applicable |
| | 4.5.7 | Frequently Asked Question (FAQs) | https://rashtrapatibhavan.gov.in/faq |
| | 4.5.8 | Any other information such as - (a) Citizen's Charter, (b) Result Framework Document (RFD), (c) Six monthly reports on the, (d) Performance against the benchmarks set in the Citizen's Charter | As of now, there is no citizen charter available in President’s Secretariat. However, information about the services/ Petitions/ RTI Act, is given on the following websites:- https://presidentofindia.gov.in https://rashtrapatibhavan.gov.in/ https://helpline.rb.nic.in/ https://rtionline.gov.in/ |
| 4.6 | | Receipt & Disposal of RTI applications & appeals [F. No. 1/6/2011-IR dt. 15.04.2013] | |
| | 4.6.1 | Details of applications received and disposed | Necessary action is taken on each RTI application as per provisions of The Right to Information Act, 2005. Details may please be seen below:- Details of RTI Applications (2010-2011) Details of RTI Applications (2011-2012) Details of RTI Applications (2012-2013) Details of RTI Applications (2013-2014) Details of RTI Applications (2014-2015) Details of RTI Applications (2015-2016) Details of RTI Applications (2016-2017) Details of RTI Applications (2017-2018) Details of RTI Applications (2018-2019) Details of RTI Applications (2019-2020) Details of RTI Applications (2020-2021) Details of RTI Applications (2021-2022) Details of RTI Applications (2022-2023) Details of RTI Applications (2023-2024) |
| | 4.6.2 | Details of appeals received and order issued | Necessary action is taken on Appeals as per provisions of The Right to Information Act, 2005. Details may please be seen below:- Quarterly status of 1st Appeals(April-June 2020) Quarterly status of 1st Appeals(July-September 2020) Quarterly status of 1st Appeals(October-December 2020) Quarterly status of 1st Appeals(January-March 2021) Quarterly status of 1st Appeals(April-June 2021) Quarterly status of 1st Appeals(July-September 2021) Quarterly status of 1st Appeals(October-December 2021) Quarterly status of 1st Appeals(January-March 2022) Quarterly status of 1st Appeals(April-June 2022) Quarterly status of 1st Appeals(July-September 2022) Quarterly status of 1st Appeals(October-December 2022) |
| 4.7 | | Replies to questions asked in the parliament[Section 4(1)(d)(2)] | |
| | 4.7.1 | Details of questions asked and replies given | This Secretariat does not reply directly to the Parliament; however it furnishes the required information obtained from concerned sections to the Ministry/ Department. All replies related to Parliament questions can be seen on the concerned Ministries’ website or on the website of the Parliament. |
| 5 | | Information as may be prescribed | |
| 5.1 | | Such other information as may be prescribed [F. No. 1/2/2016-IR dt. 17.08.2016, F. No. 1/6/2011-IR dt. 15.04.2013] | |
| | 5.1.1 | Name & details of - (a) Current CPIOs & FAAs | Appellate Officer Smt. Vidisha Maitra, Officer on Special Duty
Telephone : 011 – 23792199
Email : faa@rb.nic.in Central Public Information Officer (CPIO) Smt. Rubina Chauhan, Deputy Secretary
Telephone : 011 – 23015321
Email : rubina.chauhan@rb.nic.inSmt. Rubina Chauhan, Deputy Secretary
Telephone : 011 – 23015321
Email : rubina.chauhan@rb.nic.in Central Assistant Public Information Officer Smt Priyamvada Retheesh, Under Secretary (CA-III, CR & RTI)
Telephone : 011 – 23015321 Extn. 4438
Email: us-rticr@rb.nic.in Address for all above President’s Secretariat,
Rashtrapati Bhavan,
New Delhi-110004. |
| | (b) Earlier CPIO & FAAs from 1.1.2015 | Former CPIOs (i) Shri Saurabh Vijay, Director & CPIO
(ii) Shri N. K. Sudhansu, Director & CPIO
(iii) Shri J.G. Subramanian, Director (S) & CPIO
(iv) Shri R. K. Sharma, OSD & CPIO
(v) Smt. Rubina Chauhan, Dy. Secy. & CPIO Former Appellate Authorities (AA) (i) Smt. Gaitri lssar Kumar, JS-cum-SSP & AA
(ii) Shri Randhir Kumar Jaiswal, JS-cum-SSP & AA
(iii) Shri Ravi Shanker, JS-cum-SSP & AA |
| | 5.1.2 | Details of third party audit of voluntary disclosure - (a) Dates of audit carried out, (b) Report of the audit carried out | The Third Party Audit is done by the ISTM and they have submitted the Audit Report on 01.11.2021. The brief details of the report are as under:- Total Marks = 786 Marks Obtained = 766 Auditor Remarks/URL = 685 |
| | 5.1.3 | Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD - (a) Date of appointment, (b) Name & Designation of the officers | Office Order No.I-13011/01/16-Admn dated 28th August, 2020 regarding appointment of Joint Secretary to the President as the ‘Nodal Officer’. Presently:- Shri Rakesh Gupta,
Additional Secretary to the President |
| | 5.1.4 | Consultancy committee of key stake holders for advice on suo-notu disclosure - (a) Dates from which constituted, (b) Name & Designation of the officers | Office Order No.I-13011/01/22-Admn dated 27th December, 2022 regarding appointment of Consultancy Committee as under:- | i | Director | Chairman | | ii | OSD(EA) | Member | | iii | CPIO | Member | | iv | IFA | Member | | v | DS/US (Admin) | Member | | vi | Web Information Manager | Member |
|
| | 5.1.5 | Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI - (a) Dates from which constituted, (b) Name & designation of the officers | Office Order No.I-13011/01/16-Admn dated 28th August, 2020 regarding appointment of Committee of PIOs/ FAA as under:- Chairman
Smt. Vidisha Maitra, Officer on Special Duty & First Appellate Authority Members
Smt. Rubina Chauhan, Deputy Secretary
Shri Ajay Saini, Section Officer (RTI) |
| 6 | | Information Disclosed on own Initiative | |
| 6.1 | | Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information | |
| | 6.1.1 | Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information | Information regarding following subjects is given on https://presidentofindia.gov.in :- - Government Bills assented by The President
- Mercy Petitions
- Domestic & Foreign visits of the President
- E-Presidential Messages System (E-PMS)
- Rashtrapati Bhavan Library
- Budget allocation of President’s Secretariat
- Designations of officers and their pay-scales
- Recruitment Rules
- Telephone Directory
|
| 6.2 | | Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Publ | |
| | 6.2.1 | Whether STQC certification obtained and its validity | The website is as per GIGW guidelines. |
| | 6.2.2 | Does the website show the certificate on the Website? | STQC Certification is under process. |
