भारतीय लोकतंत्र और एकता का प्रतीक
Proactive Disclosure (RTI)

 

Sr.  No.Sub. No. Provision in the ActInformation in respect of The President’s Secretariat
1 Organisation and Function 
1.1 Particulars of its organisation, functions and duties[Section 4(1) b(i)] 
 1.1.1Name and address of the OrganizationPresident's Secretariat, Rashtrapati Bhavan, New Delhi-110004
 1.1.2Head of the Organization

Secretary to the President 

(Email-secy[DOT]president[AT]rb[DOT]nic[DOT]in)

 1.1.3Vision, Mission and Key Objectives"About us " on the website of President’s Secretariat.
 1.1.4Function and dutiesWork Distribution in the President's Secretariat
 1.1.5Organization ChartOrganization Chart
 1.1.6Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt

 

"About us " on the website of President’s Secretariat.

List of Secretaries

1.2 Powers and duties of its officers and employees[Section 4(1) b(ii)] 
 1.2.1Powers and duties of officers (administrative, financial and judicial)

 

 

Work Distribution in the President's Secretariat

O & M Book Part 1

O & M Book Part 2

 1.2.2Power and duties of other employees
 1.2.3Rules/ orders under which powers and duty are derived and
 1.2.4Exercised
 1.2.5Work Allocation
1.3 Procedure followed in decision making process[Section 4(1) b(iii)] 
 1.3.1Process of decision making Identify key decision making pointsAs per the Government of India laid down procedure.
 1.3.2Final decision making authorityOrganization Chart
 1.3.3Related provisions, acts, rules etc.As per the Government of India laid down procedure.
 1.3.4Time limit for taking a decisions, if anyThere is no time limit prescribed for disposal of matters, however, strict time lines are adhered and action is taken as early as possible.
 1.3.5Channel of supervision and accountabilityOrganization Chart
1.4 Norms for discharge of functions[Section 4(1) b(iv)] 
 1.4.1Nature of functions/ services offered"About us " on the website of President’s Secretariat.
 1.4.2Norms/ standards for functions/ service deliveryAs per the Government of India laid down procedure.
 1.4.3Process by which these services can be accessed

Services are available for access on the following websites:-

https://presidentofindia.gov.in

https://rashtrapatibhavan.gov.in/

https://helpline.rb.nic.in/

https://rtionline.gov.in/

And communications/ petitions from all may be delivered by hand/ post at Central Registry Section (CR Section) President’s Secretariat, Rashtrapati Bhavan, New Delhi-110004 [Entry through Gate No.38 on Church Road];

and by Email also.

[Email addresses of the Officers of President’s Secretariat are given in the Telephone Directory on the website https://rashtrapatibhavan.gov.in/

https://rashtrapatibhavan.gov.in/telephone-directory

 1.4.4Time-limit for achieving the targetsThere is no citizen charter available in President’s Secretariat as also, there is no time limit prescribed, however, the targets are achieved within strict time-lines.
 1.4.5Process of redress of grievancesThe grievances can be sent by email/ post or can be delivered to the appropriate authority as per Organisation Chart available on the website, for redressal.
1.5 Rules, regulations, instructions manual and records for discharging functions[Section 4(1) b(v)] 
 1.5.1Title and nature of the record/ manual/ instruction

President’s Secretariat (Recruitment and Conditions of Services) Rules, 2017

Recruitment Rules for various category in Household and Garden (Work-charged) Establishments of the President’s Secretariat, Rashtrapati Bhavan, New Delhi.

Recruitment Rules for Garden (Work-charged) Establishment of President’s Gardens (New Delhi, Bolarum & Mashobra).

[The above rules are available on the website of President’s Secretariat]

This Secretariat follows general rules/ regulations as prescribed by the Government of India from time to time.

For Transfer Policy and transfer orders, please refer to point No.1.13.1 below.

 1.5.2List of Rules, regulations, instructions manuals and records
 1.5.3Acts/ Rules manuals etc
 1.5.4Transfer policy and transfer orders
1.6 Categories of documents held by the authority under its control[Section 4(1) b(vi)] 
 1.6.1Categories of documentsCategories of documents are as per the Record Retention Schedule of President’s Secretariat as given in O&M Part-I and O&M Part-II for each Section.
 1.6.2Custodian of documents/ categoriesThe Under Secretary (Records) is the custodian of records kept in Record Room of President’s Secretariat, however, individual Branch Officers as per Organisation Chart are the custodian of records held under their control.
1.7 Boards, Councils, Committees and other Bodies constituted as part of the Public Authority[Section 4(1) b(viii)] 
 1.7.1Name of Boards, Council, Committee etc

Complaints Committee on Sexual Harassment

https://rashtrapatibhavan.gov.in/internal-complaint-committee

 1.7.2Composition 
 1.7.3Dates from which constituted
Local Purchase Committee (GA)

Members:- US(GA), SO(Estt.) & SO(EBA)

 1.7.4Term/ Tenure3 Years
 1.7.5Powers and function 
 1.7.6Whether their meetings are open to the public?No
 1.7.7Whether the minutes of the meetings are open to the public?No
 1.7.8Place where the minutes if open to the public are available?Not Applicable
1.8 Directory of officers and employees[Section 4(1) b(ix)] 
 1.8.1Name and designationTelephone directory available on the website of President's Secretariat.                              
Telephone Directory
 1.8.2Telephone. fax and email ID
1.9 Monthly Remuneration received by officers and employees including system of compensation[Section 4(1) b(x)] 
 1.9.1List of employees with Gross monthly remunerationMonthly Remuneration received by Officers and Staff
 1.9.2System of compensation as provided in its regulations 
1.10 Name, designation and other particulars of public information officers[Section 4(1) b(xvi)] 
 1.10.1Name and designation of the Public Information Officer (PIO), Assistant Public Information Officer (APIO) & Appellate Authority

Appellate Officer

Smt. Vidisha Maitra, Officer on Special Duty                              
Telephone : 011 – 23792199                              
Email : faa@rb.nic.in

Central Public Information Officer

Shri Bharat Bhushan, Deputy Secretary                        
Telephone : 011 – 23015321                        
Email :b.bhushan.rb@nic.in

Central Assistant Public Information Officer

Shri Gautam Kumar, Under Secretary (Public-I,Public-II,RTI,Welfare)                       
Telephone :23015321, (4244)                        
Email:k.gautam@nic.in    

Address for all above

President’s Secretariat,                              
Rashtrapati Bhavan,                              
New Delhi-110004.

 

 1.10.2Address, telephone numbers and email ID of each designated official
1.11 No. of employees against whom Disciplinary action has been proposed/ taken(Section 4(2)) 
 1.11.1No. of employees against whom Disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings

 

Establishment Section: - 05 cases from 01.04.2021 to 06.12.2022.

 1.11.2(ii) Finalised for Minor penalty or major penalty proceedingsEstablishment Section: - 12 Major and 01 Minor penalties.
1.12 Programmes to advance understanding of RTI(Section 26) 
 1.12.1Educational ProgrammesPeriodic conferences/ Seminars to sensitize, familiarize and educate the officials of President’s Secretariat about the relevant provisions of the Right to Information Act, 2005 for effective discharge of their duties and responsibilities, are conducted through Administration Section of President’s Secretariat in liaison with Institute of Secretariat Training & Management (ISTM), etc.
 1.12.2Efforts to encourage public authority to participate in these programmes
 1.12.3Training of CPIO/APIO
 1.12.4Update & publish guidelines on RTI by the Public Authorities concerned
1.13 Transfer policy and transfer orders[F No. 1/6/2011-IR dt. 15.4.2013] 
 1.13.1Transfer Policy and Transfer Orders[F No. 1/6/2011-IR dt. 15.4.2013]There is no particular transfer policy.  However, transfers of Officers/ staff are executed from one section to another section in President’s Secretariat.
2 Budget and Programme 
2.1 Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.[Section 4(1) b(xi)] 
 2.1.1Total Budget for the public authority

 

 

Expenses in respect of President’s Secretariat come under major head “2012”. The Details of which are available on www.indiabudget.gov.in under demand No.80.

 2.1.2Budget for each agency and plan & programmes
 2.1.3Proposed expenditures
 2.1.4Revised budget for each agency, if any
 2.1.5Report on disbursements made and place where the related reports are available
2.2 Foreign and domestic tours(F No. 1/8/2012-IR dt. 11.9.2012) 
 2.2.1BudgetIn case of domestic tour, the expenditure on the Air travel of the President is borne by the Ministry of Defence and the rest of the expenditure is borne by the respective State/UT Government whereas in case of Foreign tour, the expenditure on the Air travel of the President is borne by the Ministry of Defence and rest of the expenditure is borne by Ministry of External Affairs.
 2.2.2Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.- (a) Places Visited, (b) The period of Visit, (c) The number of members in the official delegation, (d) Expenditure on the visit

For (a) to (c), the details regarding foreign and domestic tours in respect of President of India are available on the President's Secretariat Website (https://rashtrapatibhavan.gov.in)

As regards (d), please refer Point 2.2.1

 

 2.2.3Information related to procurements- (a) Notice/tender enquires, and corrigenda if any thereon, (b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured, (c) The workd contracts concluded-in any such combination of the above-and, (d) The rate/ rates and the total amount at which such procurement or works contract is to be executed 
2.3 Manner of execution of subsidy programme[Section 4(i)b(xii)] 
2.4 Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013] 
 2.4.1Discretionary and non-discretionary grants/ allocations to State Govt./ NGOs/ other institutionsThe Discretionary Grant of The President for each financial year is Rs.2,00,00,000/- (Rupees Two crore Only).
 2.4.2Annual accounts of all legal entities who are provided grants by public authorities 
2.5 Particulars of recipients of concessions, permits of authorizations granted by the public authority[Section 4(1) (b) (xiii)]Not Applicable
2.6 CAG & PAC paras [F. No. 1/6/2011-IR dt. 15.04.2013] 
 2.6.1CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliamentNo CAG and PAC paras pending
3 Publicity Band Public InterfaceNot Applicable
 3.3.1Use of the most effective means of communication – Internet (website)

Services are available for access on the following websites:-

https://presidentofindia.gov.in

https://rashtrapatibhavan.gov.in/

https://helpline.rb.nic.in/

https://rtionline.gov.in/

 3.4.1Information manual/handbook available in Electronic format

Information available on the website of President’s Secretariat

https://rashtrapatibhavan.gov.in/

 3.4.2Information manual/ handbook available in Printed format
 3.5.1List of materials available Free of cost
 3.5.2List of materials available at a reasonable cost of the medium
4 E-Governance 
4.1 Language in which Information Manual/Handbook Available [F. No. 1/6/2011-IR dt. 15.04.2013] 
 4.1.1EnglishThe website of the President of India and the President’s Secretariat is available in Hindi and English languages.
 4.1.2Vernacular/ Local Language
4.2 When was the information Manual/Handbook last updated? [F. No. 1/6/2011-IR dt. 15.04.2013] 
 4.2.1Last date of Annual updationO&M Manual was updated in 1994.
4.3 Information available in electronic form[Section 4(1)b(xiv)] 
 4.3.1Details of information available in electronic form

Services are available for access on the following websites:-

https://presidentofindia.gov.in

https://rashtrapatibhavan.gov.in/

https://helpline.rb.nic.in/

https://rtionline.gov.in/

 4.3.2Name/ title of the document/ record/ other information
 4.3.3Location where available
4.4 Particulars of facilities available to citizen for obtaining information[Section 4(1)b(xv)] 
 4.4.1Name & location of the faculty

The citizens of India may take information under the Right to Information Act, 2005 as under:- 

(i) The online RTI applications may be filed on the website :- https://rtionline.gov.in

(ii) The offline RTI applications may be addressed to the CPIO, President’s Secretariat, Rashtrapati Bhavan, New Delhi-110004.  Such applications may be sent by post or may be submitted by Hand at the Central Registry Section (CR Section), President’s Secretariat, Rashtrapati Bhavan, New Delhi-110004. (Entry through Gate No.38 on Church Road).

 4.4.2Details of information made available

The details of information made available is displayed on the following website:

https://rashtrapatibhavan.gov.in/

 4.4.3Working hours of the faculty

The normal working hours are from 9.00 a.m. to 5.30 p.m. from Monday to Friday.

The closed holidays are:- Saturday, Sunday and Gazetted Holidays.

However, Central Registry (CR Section) of President’s Secretariat works round the clock on all days throughout the year.

 4.4.4Contact person & contact details (phone, fax, email)

Appellate Officer

Smt. Vidisha Maitra, Officer on Special Duty                              
Telephone : 011 – 23792199                              
Email : faa@rb.nic.in

Central Public Information Officer (CPIO)

Shri Bharat Bhushan, Deputy Secretary                        
Telephone : 011 – 23015321                        
Email : b.bhushan.rb@nic.in

Central Assistant Public Information Officer

Shri Gautam Kumar, Under Secretary (Public-I,Public-II,RTI,Welfare)                       
Telephone : 23015321, (4244)                      
Email: k.gautam@nic.in    

Address for all above

President’s Secretariat,                              
Rashtrapati Bhavan,                              
New Delhi-110004.

4.5 Such other information as may be prescribed under Section 4(i) (b)(xvii) 
 4.5.1Grievance redressal mechanism

The President’s Secretariat receives grievances from the public which are forwarded to the concerned Ministries/ Departments of Central Government or to the concerned State Government as per the contents of the grievances.

Such written grievances of public can be sent to President’s Secretariat by post or by email on Email id: us.petitions@rb.nic.in or it can also be delivered at the Central Registry Section (CR Section), President’s Secretariat, Rashtrapati Bhavan, New Delhi-110004 (Entry through Gate No.38 on Church Road).

Petitions are acknowledged by President’s Secretariat and information is also given in the acknowledgement as to which Ministry/Department of the Central Government or to which State Government, the petition has been forwarded.

Petitioners can also see the status of action taken on the petition at the website http://helpline.rb.nic.in and also on their email if given in the petition.

Petitioners can also enquire about the status of their petitions from Public-I Section of President’s Secretariat on Telephone No. 011-23015321 Extn.4453 for Central Government related grievances; and from Public-II Section of President’s Secretariat on Telephone No. 011-23015321 Extn.4418 for State Government related grievances.

 4.5.2Details of applications received under RTI and information provided

The data on RTI applications and their disposal (01.04.2020 to 30.11.2022) is attached.

Details of RTI applications (01.4.2020 – 31.3.2021)

 4.5.3List of completed schemes/ Projects/ ProgrammesNot Applicable
 4.5.4List of schemes/ Projects/ Programme underwayNot Applicable
 4.5.5Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contractTender Notices | The President's Secretariat, Rashtrapati Bhavan, Government of India (rashtrapatibhavan.gov.in)
 4.5.6Annual ReportNot Applicable
 4.5.7Frequently Asked Question (FAQs)https://rashtrapatibhavan.gov.in/faq
 4.5.8Any other information such as - (a) Citizen's Charter, (b) Result Framework Document (RFD), (c) Six monthly reports on the, (d) Performance against the benchmarks set in the Citizen's Charter

As of now, there is no citizen charter available in President’s Secretariat. However, information about the services/ Petitions/ RTI Act,  is given on the following websites:-

https://presidentofindia.gov.in

https://rashtrapatibhavan.gov.in/

https://helpline.rb.nic.in/

https://rtionline.gov.in/

4.6 Receipt & Disposal of RTI applications & appeals [F. No. 1/6/2011-IR dt. 15.04.2013] 
 4.6.1Details of applications received and disposed

Necessary action is taken on each RTI application as per provisions of The Right to Information Act, 2005.

Details may please be seen below:-

Details of RTI Applications (2010-2011)

Details of RTI Applications (2011-2012)

Details of RTI Applications (2012-2013)

Details of RTI Applications (2013-2014)

Details of RTI Applications (2014-2015)

Details of RTI Applications (2015-2016)

Details of RTI Applications (2016-2017)

Details of RTI Applications (2017-2018)

Details of RTI Applications (2018-2019)

Details of RTI Applications (2019-2020)

Details of RTI Applications (2020-2021)

Details of RTI Applications (2021-2022)

Details of RTI Applications (2019-2020)

 4.6.2Details of appeals received and order issued

Necessary action is taken on Appeals as per provisions of The Right to Information Act, 2005.

Details may please be seen below:-

Quarterly status of 1st Appeals(April-June 2020)

Quarterly status of 1st Appeals(July-September 2020)

Quarterly status of 1st Appeals(October-December 2020)

Quarterly status of 1st Appeals(January-March 2021)

Quarterly status of 1st Appeals(April-June 2021)

Quarterly status of 1st Appeals(July-September 2021)

Quarterly status of 1st Appeals(October-December 2021)

Quarterly status of 1st Appeals(January-March 2022)

Quarterly status of 1st Appeals(April-June 2022)

Quarterly status of 1st Appeals(July-September 2022)

Quarterly status of 1st Appeals(October-December 2022)

4.7 Replies to questions asked in the parliament[Section 4(1)(d)(2)] 
 4.7.1Details of questions asked and replies given

This Secretariat does not reply directly to the Parliament; however it furnishes the required information obtained from concerned sections to the Ministry/ Department.

All replies related to Parliament questions can be seen on the concerned Ministries’ website or on the website of the Parliament.

5 Information as may be prescribed 
5.1 Such other information as may be prescribed [F. No. 1/2/2016-IR dt. 17.08.2016, F. No. 1/6/2011-IR dt. 15.04.2013] 
 

5.1.1

Name & details of - (a) Current CPIOs & FAAs

Appellate Officer

Smt. Vidisha Maitra, Officer on Special Duty                              
Telephone : 011 – 23792199                              
Email : faa@rb.nic.in

Central Public Information Officer (CPIO)

Shri Bharat Bhushan, Deputy Secretary                        
Telephone : 011 – 23015321                        
Email : b.bhushan.rb@nic.in Smt. Shri Bharat Bhushan, Deputy Secretary                        
Telephone : 011 – 23015321                        
Email : b.bhushan.rb@nic.in

Central Assistant Public Information Officer

Shri Gautam Kumar, Under Secretary (Public-I,Public-II,RTI,Welfare)                        
Telephone : 23015321, (4244)                     
Email:k.gautam@nic.in    

Address for all above

President’s Secretariat,                              
Rashtrapati Bhavan,                              
New Delhi-110004.

 (b) Earlier CPIO & FAAs from 1.1.2015

Former CPIOs

(i) Shri Saurabh Vijay, Director & CPIO                              
(ii) Shri N. K. Sudhansu, Director & CPIO                              
(iii) Shri J.G. Subramanian, Director (S) & CPIO                              
(iv) Shri R. K. Sharma, OSD & CPIO                              
(v) Smt. Rubina Chauhan, Dy. Secy. & CPIO

Former Appellate Authorities (AA)

(i) Smt. Gaitri lssar Kumar, JS-cum-SSP & AA                              
(ii) Shri Randhir Kumar Jaiswal, JS-cum-SSP & AA                              
(iii) Shri Ravi Shanker, JS-cum-SSP & AA

 5.1.2Details of third party audit of voluntary disclosure - (a) Dates of audit carried out, (b) Report of the audit carried out

The Third Party Audit is done by the ISTM and they have submitted the Audit Report on 01.11.2021.  The brief details of the report are as under:-

Total Marks = 786

Marks Obtained = 766

Auditor Remarks/URL = 685

 5.1.3Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD - (a) Date of appointment, (b) Name & Designation of the officers

Office Order No.I-13011/01/16-Admn dated 28th August, 2020 regarding appointment of Joint Secretary to the President as the ‘Nodal Officer’.

Presently:-

 

Shri Rakesh Gupta,                              
Additional Secretary to the President

 5.1.4Consultancy committee of key stake holders for advice on suo-notu disclosure - (a) Dates from which constituted, (b) Name & Designation of the officers

Office Order No.I-13011/01/22-Admn dated 27th December, 2022 regarding appointment of Consultancy Committee as under:-

iDirectorChairman
iiOSD(EA)Member
iiiCPIOMember
ivIFAMember
vDS/US (Admin)Member
viWeb Information ManagerMember
 5.1.5Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI - (a) Dates from which constituted, (b) Name & designation of the officers

Office Order No.I-13011/01/16-Admn dated 28th August, 2020 regarding appointment of Committee of PIOs/ FAA as under:-

Chairman                              
Smt. Vidisha Maitra, Officer on Special Duty & First Appellate Authority

Members                              
Shri Bharat Bhushan, Deputy Secretary                        
Shri Ajay Saini, Section Officer (RTI)

6 Information Disclosed on own Initiative 
6.1 Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information 
 6.1.1Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information

Information regarding following subjects is given on   https://presidentofindia.gov.in :-

  1. Government Bills assented by The President
  2. Mercy Petitions
  3. Domestic & Foreign visits of the President
  4. E-Presidential Messages System (E-PMS)
  5. Rashtrapati Bhavan Library
  6. Budget allocation of President’s Secretariat
  7. Designations of officers and their pay-scales
  8. Recruitment Rules
  9. Telephone Directory
6.2 Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Publ 
 6.2.1Whether STQC certification obtained and its validityThe website is as per GIGW guidelines.
 6.2.2Does the website show the certificate on the Website?STQC Certification is under process.